Q&A with Sarah Boyd: how we are moving Tropical Data forward through COVID-19

Sarah, how would you describe Tropical Data’s ‘business as usual’ activities?

Normally, Tropical Data supports health ministries around the world to conduct surveys for NTDs, mostly for trachoma. The surveys highlight where a disease is a public health problem, allowing countries to better target their efforts against the disease.

Before COVID-19, we would usually be developing and reviewing survey protocols alongside health ministries, planning and conducting training sessions to certify survey team members for upcoming field work, supporting the collection and cleaning of survey data, and analysing survey results.

Can you tell us a bit about the Tropical Data team?

The Tropical Data service is run by four partners: the International Trachoma Initiative, the London School of Hygiene & Tropical Medicine (LSHTM), RTI International and Sightsavers.

Our small team is made up of data specialists, epidemiologists and programme managers from around the world. Although we all work on the same project, we span three different continents and represent all of the partner organisations. Beyond our core team, there are more than 200 trainers worldwide that support the service.

What else have you been focused on during this time?

In February, before programmes were paused and travel restrictions were put in place, the Tropical Data team got together for a week at LSHTM. We developed a list of updates and changes to improve the Tropical Data service to better support health ministries. We planned to work on these improvements in between our usual tasks, but we have now had the chance to be more focused on them.

Ana Bakhtiari (our lead systems analyst) and I (together, the ‘data team’), have been able to tackle some big projects. I am working on improving the format and content of our updates that get sent to the teams in the field, and Ana is working on an updated public version of the Tropical Data analysis code, so health ministries can easily reproduce their survey results.

What do you see as Tropical Data’s biggest achievements during this time?

As part of the improvements we’ve been making, we have been creating tutorials, guidelines and FAQs for each stage of the Tropical Data survey process. These new materials will serve as quick reminders and reference tools, providing better support to those already familiar with our service and those who are new to it. These will be uploaded to our resources page once they are finalised.

Another cool achievement is Tropical Data’s work to support health ministries’ publication development. Dr Bert Butcher, who joined the Tropical Data team at the end of 2019, has been assisting interested health ministries in publishing the results of their Tropical Data surveys.

He and another Tropical Data colleague, Dr Michael Dejene, have been running a virtual publication workshop for partners in Ethiopia with Dr Fikreab Kebede (Ministry of Health) and Dr Wondu Alemayehu (Fred Hollows Foundation). You can read more about this in our Tropical Data newsletter coming out soon (sign up to our newsletter here).

Meanwhile, Cristina Jimenez, our programme manager, also did a complete redesign of our application portal to make it easier to submit requests for our support with surveys. She did a great job, and it looks amazing!

What has been your greatest challenge during COVID-19?

My day-to-day job has significantly changed! The biggest challenge for me has been the shift in my work. I’m a data person and I love what I do; I love supporting survey field work. So it’s been a big change to no longer be working on surveys and instead be working on these programme improvements.

But while it has been different not spending our days writing database queries, it’s great knowing that everything we can accomplish during this time will in turn provide better support for health ministries in the future.

How will the team’s work improve the Tropical Data service going forward?

Overall, we hope that the work we are currently producing will improve health ministries’ experiences using Tropical Data throughout the entire survey process. From the data side specifically, all the improvements we’re undertaking will make our data management website and tools even easier to use.

Our goal is for health ministries to have a better understanding of what services we provide and how to access them. We hope this work will make Tropical Data even more user-friendly for everyone!

Sarah Boyd is a data analyst for Tropical Data, based at the International Trachoma Initiative.